Love keeping things organised? Enjoy helping people have a great first experience at work?
We’re looking for one Permanent Full-Time and one Temporary Full-Time Talent Assistant to support our busy Talent team and help bring great people into meaningful roles across our Diocese.
In this role, you’ll be the behind-the-scenes hero of recruitment — managing administration, coordinating pre-employment checks, updating systems, and being a friendly first point of contact for candidates and hiring managers. No two days are the same, and your work will directly support communities across the Hunter and Manning regions.
What you’ll love:
Variety, teamwork, and purpose
A supportive, values-driven workplace
Building positive candidate and employee experiences
Making a real difference through your attention to detail
What you’ll bring:
Strong administration and organisational skills
Great communication and a customer-focused approach
Respect for confidentiality and compliance
A desire to learn, improve, and grow
If you’re detail-oriented, people-focused, and want your work to have real meaning, we’d love to hear from you.
The Talent Assistant plays a key role in delivering high-quality administrative and clerical support to the Talent team. This position is primarily responsible for coordinating and managing administrative tasks related to the recruitment lifecycle, including data entry and maintenance in the Human Resources Information System (HRIS), conducting probity checks, maintaining accurate records and databases, and ensuring the integrity of employee files.
Serving as a key point of contact for hiring managers and candidates, the role assists with enquiries and directs them appropriately. The incumbent is expected to uphold the principles of the Catholic Diocese of Maitland-Newcastle by demonstrating a commitment to the Work Health and Safety guidelines and the organisation’s Code of Conduct at all times.
Desired Skills and Experience
EXPERIENCE/CRITERIA
Demonstrated ability in accurately and proficiently performing a wide range of administration tasks.
Intermediate experience and ability to work with various databases, Microsoft office programs and excel.
Experience using a Human Resources Information System (HRIS)
Demonstrated capacity to organise, prioritise and multitask to meet various deadlines.
An understanding and the ability to maintain a high level of confidentiality and compliance in a high-volume office environment
Ability to take ownership of the customer experience, build rapport, understand needs, and deliver effective service from the first point of contact
Excellent interpersonal and communication skills both written and oral.
QUALIFICATIONS
Certificate III in Business Administration, Human Resources or equivalent experience in a corporate service environment
National Criminal History Check
To Apply
Please provide a current copy of your Resume and a Cover Letter which addresses the criterion points below:
What attracts you to this position, and how do you see it fitting into your long-term career aspirations?
Please outline your qualifications and experience relevant to this position.
For further information regarding this role, please contact: Sarah O'Leary - sarah.oleary1@mn.catholic.org.au
The Diocese of Maitland-Newcastle is committed to safeguarding children and vulnerable persons and preventing those in our care from suffering abuse or neglect. It is committed to implementing and maintaining compliance with the NSW Child Safe Standards and the National Catholic Safeguarding Standards and takes a zero-tolerance approach to abuse of children or vulnerable persons.
All who work in the name of the Diocese must comply with the Diocesan Safeguarding Framework Policy and act in accordance with the Diocese’s Code of Conduct which includes the Diocese’s Safeguarding Commitment Statement. Employees are required to undergo a National Police Check and retain a valid NSW Working with Children Check where necessary, in accordance with legislation.
