Executive Assistant to the Chief Governance Officer
20/01/2026
02/02/2026
Permanent - Full Time
Newcastle West
Administration & Office Support
The Catholic Diocese of Maitland-Newcastle is seeking an experienced Executive Assistant to support the Chief Governance Officer (CGO) across governance, legal, risk, compliance, and assurance functions.
This opportunity will suit an experienced executive or senior administrator, ideally with exposure to legal, governance, or regulatory environments, who is highly organised, detail-focused, and comfortable managing sensitive matters in a senior leadership context.
Benefits of Working With Us
Directly contribute to improving the lives of many in the community
Receive an attractive salary with salary packaging available
Paid parental leave
Discounted gym membership through Fitness Passport (T&C’s apply)
Ongoing training and development opportunities
A great friendly environment of dedicated and passionate co-workers
Enjoy up to 10% off at top retailers with our mnBenefits program
Modern office facilities including onsite café
Corporate benefits, including EAP, flu shots and more
This role sits at the centre of the Diocese’s governance framework and requires discretion, professionalism, and exceptional organisational skills. You will provide high‑level legal and compliance administration, including document preparation, matter and file management, and liaison with external legal advisors. You will also support the preparation and review of agendas, minutes, briefs, and governance papers, and ensure effective follow‑up across Councils, Boards, and governance bodies. In addition, you will assist with the coordination of the CGO’s priorities and manage key correspondence and stakeholder interactions.
As a key point of contact within the Governance team, you will work closely with senior leaders, governance bodies, and external advisors, supporting a culture of accountability, transparency, and effective risk management.
Desired Skills and Experience
EXPERIENCE/CRITERIA
Demonstrated experience in executive support roles, preferably at senior leadership level
High-level organisational and time management skills
Proven ability to manage confidential and sensitive information
Experience in legal document preparation, legal research and contract administration
Understanding of governance, risk and compliance frameworks
Familiarity with not-for-profit or faith-based organisational contexts
QUALIFICATIONS
Certificate IV or higher in Business Administration or equivalent experience
Current Working with Children Check
Experience in legal administration or support within a governance, legal or compliance environment. (Desirable)
Diploma or higher qualification in Legal Services, Paralegal Studies or equivalent. (Desirable)
To Apply
Please provide a current copy of your Resume and a Cover Letter which addresses the two criterion points below:
Why you want this role and how it aligns with your career goals.
Your qualifications and experience in a similar position.
For further information regarding this position, please contact Megan Grainger, Chief Governance Officer - megan.grainger@mn.catholic.org.au
Applications close: 11:59pm Monday, 02 February 2026
Additional information
The Diocese of Maitland-Newcastle is committed to safeguarding children and vulnerable persons and preventing those in our care from suffering abuse or neglect. It is committed to implementing and maintaining compliance with the NSW Child Safe Standards and the National Catholic Safeguarding Standards and takes a zero-tolerance approach to abuse of children or vulnerable persons.
All who work in the name of the Diocese must comply with the Diocesan Safeguarding Framework Policy and act in accordance with the Diocese’s Code of Conduct which includes the Diocese’s Safeguarding Commitment Statement. Employees are required to undergo a National Police Check and retain a valid NSW Working with Children Check where necessary, in accordance with legislation.
