Executive Assistant to the Director of Safeguarding
20/01/2026
02/02/2026
Permanent - Full Time
Mayfield
Administration & Office Support
The Catholic Diocese of Maitland-Newcastle is seeking an experienced and highly trusted Executive Assistant to support the Director of Safeguarding and the Office of Safeguarding (OoSG) Leadership Group.
This role is based within a specialist agency responsible for the safeguarding of children and vulnerable adults across the Diocese as well as managing the redress for survivors of abuse. The work is complex and sensitive, and the role requires a grounded person with exceptional discretion, sound judgement, and professionalism.
Benefits of Working With Us
Directly contribute to improving the lives of many in the community
Receive an attractive salary with salary packaging available
Paid parental leave
Discounted gym membership through Fitness Passport (T&C’s apply)
Ongoing training and development opportunities
A great friendly environment of dedicated and passionate co-workers
Enjoy up to 10% off at top retailers with our mnBenefits program
Modern office facilities including onsite café
Corporate benefits, including EAP, flu shots and more
Reporting to the Director of Safeguarding, the Executive Assistant provides high-level executive, administrative and operational support that enables the Office of Safeguarding to operate effectively and efficiently. You will manage diaries, meetings, correspondence, and travel; attend and minute leadership meetings; support governance and reporting requirements; and coordinate safeguarding-related boards, committees, and working groups. The role also undertakes key office administration functions, including financial processing, records management, and general office operations.
As a key locus for the leadership of the Office of Safeguarding, you will build strong, respectful relationships with internal and external stakeholders and contribute to promoting a culture of safeguarding, accountability, and trust across the Diocese.
This opportunity will suit an experienced executive or senior administrator who is highly organised, adaptable, and confident supporting senior leaders in a confidential environment. You will bring strong communication skills, excellent attention to detail, and the ability to manage competing priorities with calm resilience and professionalism. A Certificate IV or Diploma in Business Administration, or equivalent experience, is required. Flexibility in working hours may be required from time to time to support the needs of the Office of Safeguarding.
Desired Skills and Experience
EXPERIENCE/CRITERIA
A capacity to understand, promote and model the mission of the Diocese of Maitland Newcastle and a familiarity with the culture, structures and contemporary ethos of Catholicism in Australia
Demonstrated commitment to working in a manner that exemplifies servant leadership in a Catholic ethos
Demonstrated ability to maintain a high level of confidentiality
Superior problem-solving, communication, conflict resolution, and stakeholder engagement skills
Demonstrated individual resilience and self-awareness operating in an environment where you will be exposed to confronting descriptions of sexual and physical assaults and other forms of abuse
Superior skills with using Microsoft Office suite and related software
Demonstrated ability to operate at a high level of accuracy and attention to detail whilst managing multiple simultaneous tasks, prioritising conflicting demands and working to hard deadlines, with a significant level of self-direction in a high-pressure work environment
QUALIFICATIONS
Diploma or Certificate IV in Business (Administration) or extensive equivalent industry related experience
A Working with Children Clearance must be obtained from the Office of the Children’s Guardian prior to commencing the role and must remain current during the entire period in the role. It is the position holder’s responsibility to renew their Clearance prior to expiry
Drivers Licence
Graduate diploma in Business or other postgraduate qualifications in a related field (Desirable).
Justice of the Peace or notary public (Desirable).
To Apply
Please provide a current copy of your Resume and a Cover Letter which addresses the two criterion points below:
Why you want this role and how it aligns with your career goals.
Your qualifications and experience in a similar position.
For further information regarding this position, please contact Sean Tynan, Director of Safeguarding - sean.tynan@mn.catholic.org.au
Applications close: 11:59pm Monday, 02 February 2026
Additional information
The Diocese of Maitland-Newcastle is committed to safeguarding children and vulnerable persons and preventing those in our care from suffering abuse or neglect. It is committed to implementing and maintaining compliance with the NSW Child Safe Standards and the National Catholic Safeguarding Standards and takes a zero-tolerance approach to abuse of children or vulnerable persons.
All who work in the name of the Diocese must comply with the Diocesan Safeguarding Framework Policy and act in accordance with the Diocese’s Code of Conduct which includes the Diocese’s Safeguarding Commitment Statement. Employees are required to undergo a National Police Check and retain a valid NSW Working with Children Check where necessary, in accordance with legislation.
