Executive Assistant to Director of Technology Services
20/01/2026
02/02/2026
Permanent - Full Time
Newcastle West
Administration & Office Support
Join the Catholic Diocese of Maitland‑Newcastle’s Technology Services team as the Executive Assistant to our Director of Technology Services (CIO), where you’ll support a collaborative leadership group and contribute to a purpose‑driven organisation. This role offers the chance to work closely with senior leaders and help enable a high‑performing, well‑organised department.
You’ll play a key part in keeping our operations running smoothly, supporting strategic priorities and fostering a positive team culture. If you’re an organised, proactive professional looking to make a meaningful impact, we’d love to hear from you.
Benefits of Working With Us
Directly contribute to improving the lives of many in the community
Receive an attractive salary with salary packaging available
Paid parental leave
Discounted gym membership through Fitness Passport (T&C’s apply)
Ongoing training and development opportunities
A great friendly environment of dedicated and passionate co-workers
Enjoy up to 10% off at top retailers with our mnBenefits program
Modern office facilities including onsite café
Corporate benefits, including EAP, flu shots and more
The Executive Assistant of Technology Services will provide high-level executive support to the Director of Technology Services (CIO) and streamline administrative coordination across the Technology Services department. You will manage diaries, meetings, governance activities, documentation and presentations, while overseeing department-wide administrative functions such as travel, expenses, procurement, records management and general office operations.
The role includes leading and supporting one Administration Assistant, ensuring effective workload management, performance and development. You will act as an escalation point for stakeholders, support recruitment processes, assist with department events and engagement activities, and handle sensitive and confidential matters with professionalism. A key part of the role is reviewing and improving administrative systems and processes to enhance operational efficiency and support strategic initiatives across Technology Services.
Desired Skills and Experience
EXPERIENCE/CRITERIA
High level of competency with Microsoft Office 365 Products
Experience providing administrative support for a large and complex team
Excellent organisational skills, attention to detail and the ability to manage and prioritise multiple tasks simultaneously
Experience with Work Management or Service Desk systems, such as ServiceNow
Experience with Accounting and Financial systems, such as TechnologyOne
Excellent communication skills, both verbal and written, and ability to collaborate effectively with stakeholders across different levels of the enterprise
Ability to act as the owner & champion for internal processes, maintaining process knowledge and relevant content and documentation
QUALIFICATIONS
Tertiary qualifications in Administration; or an equivalent combination of knowledge gained through education, training and /or experience
Current Class C Driver’s Licence
Current Working With Children Check (WWCC)
Qualification or certification in Business Administration, Financial Management, Data and Analytics, Customer Service, IT Service Management, and/or Project Management, such as Prince2 or PMBOK (Desirable)
To Apply
Please provide a current copy of your Resume and a Cover Letter which addresses the two criterion points below:
Why you want this role and how it aligns with your career goals.
Your qualifications and experience in a similar position.
For further information regarding this position, please contact Damian Wicks, Director of Technology Services (CIO) - damian.wicks(@)mn.catholic.edu.au
Applications close: 11:59pm Monday, 02 February 2026
Additional information
The Diocese of Maitland-Newcastle is committed to safeguarding children and vulnerable persons and preventing those in our care from suffering abuse or neglect. It is committed to implementing and maintaining compliance with the NSW Child Safe Standards and the National Catholic Safeguarding Standards and takes a zero-tolerance approach to abuse of children or vulnerable persons.
All who work in the name of the Diocese must comply with the Diocesan Safeguarding Framework Policy and act in accordance with the Diocese’s Code of Conduct which includes the Diocese’s Safeguarding Commitment Statement. Employees are required to undergo a National Police Check and retain a valid NSW Working with Children Check where necessary, in accordance with legislation.
